Data Privacy Notice & Terms

At IntegTrust Accounting Firm ("IntegTrust," "we," "our," or "us"), we recognize and respect your fundamental right to privacy. We are committed to protecting your personal information and ensuring that all personal data entrusted to us is processed in accordance with Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012 (DPA), its Implementing Rules and Regulations (IRR), and all issuances of the National Privacy Commission (NPC).

This Privacy Notice explains how we collect, use, process, store, protect, and dispose of your personal information when you submit inquiries through our website, online contact forms, email, social media channels, or other communication platforms.

In all cases, we ensure that the processing of your personal data adheres to the principles of Transparency, Legitimate Purpose, and Proportionality under the Data Privacy Act.

Website Privacy Notice

This Privacy Notice applies to the official website and digital platforms of IntegTrust Accounting Firm, including any online inquiry or contact forms that collect personal information.

By submitting your information through our website or other electronic channels, you acknowledge that you have read and understood this Privacy Notice.

Why We Collect Your Information

We collect and process your personal information to enable us to communicate with you and provide our professional services effectively. Depending on the nature of your inquiry or engagement, your information may be processed for the following legitimate purposes:

• Responding to your inquiries, requests, and consultations;
• Evaluating potential client engagements;
• Providing quotations, proposals, and service agreements;
• Delivering accounting, bookkeeping, taxation, payroll, audit support, business registration, compliance, advisory, and other professional services;
• Scheduling meetings, consultations, and training sessions;
• Sending updates regarding tax regulations, business compliance, accounting standards, seminars, webinars, newsletters, and other professional announcements;
• Verifying client identity as required by law;
• Complying with legal, regulatory, professional, and contractual obligations;
• Protecting our legal rights and preventing fraud or unauthorized activities; and
• Performing any other processing necessary or authorized by applicable laws and regulations.

Where required by law, your consent shall first be obtained before processing your personal data. However, we may also process personal information without consent when permitted under Sections 12 and 13 of the Data Privacy Act.

What Personal Information We Collect

Depending on your interaction with us, we may collect the following information:

• Full Name
• Company or Business Name
• Position or Designation
• Email Address
• Mobile or Telephone Number
• Business Address
• Tax Identification Number (TIN), where necessary
• Nature of Inquiry
• Information contained in your messages or uploaded documents
• Website usage information such as IP address, browser type, device information, cookies, and system logs, where applicable.

We only collect information that is relevant and necessary for the purposes stated in this Privacy Notice.

How We Share Your Information

As a general rule, IntegTrust Accounting Firm does not sell, rent, or disclose your personal information to third parties except under circumstances permitted by law. Your information may be shared with:

• Authorized employees, officers, and partners of IntegTrust who require access in the performance of their duties;
• Professional consultants engaged by IntegTrust under confidentiality obligations;
• Government agencies and regulatory authorities, including but not limited to the Bureau of Internal Revenue (BIR), Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI), Social Security System (SSS), PhilHealth, Pag-IBIG Fund, National Privacy Commission (NPC), Anti-Money Laundering Council (AMLC), and other government agencies whenever required by law;
• Accredited third-party service providers such as cloud hosting providers, IT service providers, payment processors, communication platforms, and document management providers;
• External auditors, legal counsel, insurers, or professional advisers when necessary; and
• Other entities when disclosure is authorized or required by law, court order, or lawful government request.

All third parties processing personal information on our behalf are contractually required to implement appropriate organizational, physical, and technical security measures consistent with the Data Privacy Act.

How We Protect Your Information

We implement reasonable and appropriate organizational, physical, and technical safeguards to protect your personal information against accidental or unlawful destruction, alteration, disclosure, misuse, unauthorized access, or other unlawful processing. These safeguards include, among others:

• Secure servers protected by firewalls and anti-malware systems;
• Encryption of electronic devices and confidential files where appropriate;
• Role-based access controls and password protection;
• Secure storage of physical records;
• Confidentiality obligations imposed upon employees and authorized personnel;
• Regular monitoring of information security controls;
• Employee awareness and data privacy training; and
• Incident response procedures consistent with the Data Privacy Act and NPC guidelines.

While we employ industry-standard security measures, no electronic transmission or storage system can guarantee absolute security. We continuously improve our security controls to minimize risks.

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, to comply with legal, contractual, regulatory, accounting, tax, or professional requirements, or to establish, exercise, or defend legal claims.

Unless a longer retention period is required by applicable laws or regulations, inquiry records may generally be retained for up to ten (10) years.

When personal information is no longer required, we securely destroy, anonymize, or permanently delete such information using appropriate disposal methods that prevent unauthorized access or recovery.

Cookies and Website Analytics

Our website may use cookies and similar technologies to improve user experience, analyze website traffic, and enhance website functionality. You may disable cookies through your browser settings; however, doing so may affect certain website functionalities.

Your Rights as a Data Subject

Under the Data Privacy Act, you have the following rights:

• Right to be informed;
• Right to access your personal information;
• Right to object to processing where applicable;
• Right to rectification of inaccurate or incomplete information;
• Right to erasure or blocking, when legally warranted;
• Right to data portability;
• Right to damages for violations of your rights; and
• Right to lodge a complaint before the National Privacy Commission.

To exercise any of these rights, we may require reasonable verification of your identity before acting upon your request.

Changes to this Privacy Notice

IntegTrust Accounting Firm reserves the right to amend or update this Privacy Notice at any time to reflect changes in legal requirements, business operations, or privacy practices. The most current version shall always be made available through our website or other appropriate communication channels.